NC Department of Adult Correction hiring Administrative Specialist I in Harnett County, NC | LinkedIn (2024)

Description Of WorkThe major purpose of this position is to process the usage orders for the correctional units and affiliates. This constitutes releasing orders to print the pick tickets (usage orders) for delivery of the commodities and entering them into or inventory control system. Also,

this position will handle all orders from other agencies that are not correctional units and prepare the delivery tickets for those orders. This task is performed by this position sixty-five percent of the time. This position will also complete the Weekly Processing Reports, Outside Sales Reports, Monthly Price Lists, all records for these tasks will be the responsibility of this position. Also, this position will be responsible for answering all incoming calls to the plant on a multi-line telephone. These tasks are performed about ten percent of the time. This position will communicate throughout the day with the Administrative Specialist II (Office Manager) #60077041 concerning usage orders and other data entry problems and discrepancies. This position will directly support and be supervised by the Administrative Specialist II Position No. 600770041. The Administrative Specialist II may request this position to perform other tasks as needed. The Manager and Assistant manager may request task to be performed by this position and may request the completion of special projects.

In the absence of the Administrative Specialist II this position may be asked to place requisitions and receipt goods in the E-Procurement system as well as complete the inmate time entry. This position mainly performs data entry of tasks that are repetitious in nature. Sudden changes in the work environment are not frequent for this employee. Practically every task performed by this employee is governed by the Department of Adult Corrections Policies and Procedures. Any adjustment or change must be in conjunction with policy and procedures. In some instances, internal or state auditors will analyze specific tasks and make helpful suggestions as to how to do the task more efficiently. These occasions do cause adjustments but do not conflict with policy and procedure.

This is a full-time position (40 hours per week) with State Benefits . Work Hours - Monday - Thursday 6:00 am - 4:00 pmNote To Current State EmployeesState employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

Knowledge, Skills And Abilities / CompetenciesThe Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application.To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Documented work experience utilizing Microsoft Office, Outlook, Excel, and Access.
• Documented knowledge of office equipment (copier, printer, scanner, etc.).
• Documented knowledge of a multiline phone systems.
• Documented work experience in inventory control.
• Documented work experience preparing fiscal reports and analysis of inventory discrepancies.

Management Preferences

• Experience applying laws and regulations governing the maintenance of financial records.
• Knowledge of government accounting methods and procedures.

Minimum Education And Experience RequirementsSome state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See https://oshr.nc.gov/experience-guide for details.

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact InformationCome Join Us To Make A Difference!Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.

The Correction Enterprises division is committed to providing technical and behavioral job training to offenders, aiming to enhance their skills and increase their chances of successful reintegration into society upon release. They achieve this goal by operating a self-sufficient business that mirrors a real-life work environment, which exposes offenders to practical work experience, and helps them develop positive work ethics and attitudes. This is done at no cost to North Carolina taxpayers, making it a sustainable and valuable program for offenders and the community alike.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification .
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions .
• Per NC General Statute 143B-972.1 , applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”) . This is in addition to submitting fingerprints during the application process.
• If you were ever charged with a criminal offense at some point in your life, you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment, even if documentation and charges have previously been reported to this agency.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help- Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Lisa Byrd at 919-948- 7507 or lisa.byrd@dac.nc.gov .